Use case // HR
Scan HR and employee files
HR folders are dense with SSNs, dates of birth, and banking details. FileSentinel finds and helps clean that data, locally on Windows.
The densest folder you have
HR data needs the most care
Onboarding forms, payroll files, benefits records: HR folders concentrate exactly the data identity thieves want, SSNs, dates of birth, tax IDs, and bank account numbers, often in scanned forms nobody revisits.
FileSentinel scans HR documents, spreadsheets, and scans, flagging this data and scoring it so the highest-risk files surface first.
In HR files
What FileSentinel surfaces
| Record | Sensitive data |
|---|---|
| Onboarding forms | SSNs, dates of birth, addresses |
| Payroll & banking | Account and routing numbers |
| Tax forms | EINs, ITINs, taxpayer IDs |
| Scanned IDs | Passport and license numbers via OCR |
Retention discipline
Keep only what you must
Much of what sits in HR folders is past its useful life. FileSentinel helps you find it, redact it, and remove what should no longer be kept, all without uploading employee data.
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Questions & answers
FAQ
What sensitive data does FileSentinel find in HR files?
SSNs, dates of birth, tax IDs, bank account and routing numbers, and identity document numbers, including those in scanned forms via OCR.
Is employee data uploaded?
No. Scanning runs entirely on the local machine with no cloud.
Can it read scanned onboarding forms?
Yes. With OCR it reads text inside scanned forms and image PDFs.
Can HR run it without IT?
Yes. It is a single Windows app from the Microsoft Store with no specialist setup.
Get FileSentinel
Scan HR & Employee Files for Sensitive Data
Install FileSentinel from the Microsoft Store and scan your files for sensitive data, all on your Windows PC with nothing uploaded.